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Processing of (personal) data by the entity in charge of the online application process

Acceptance and Amendment of this Data Protection Statement

By either visiting our Platform or registering with us, you accept to be bound to and expressly consent to this Data Protection Statement.

We reserve the right to modify this Data Protection Statement at any time, at our free discretion, without giving reasons. We will give due notice of any modifications to the Data Protection Statement on our Platform.

If you have given us your consent to process your personal data for certain purposes (for example when registering to receive newsletters or carrying out a background check), we will process your personal data within the scope of and based on this consent, unless we have another legal basis, provided that we require one. Consent given can be withdrawn at any time, but this does not affect data processed prior to withdrawal.

Types of Personal Data we collect

We collect the following personal data of the users of our Platform:
  • Information You Give Us: We receive and store any information you provide on our Platform or give us in any other way. You can choose not to provide certain information, but then you might not be able to take advantage of many of our features or functions.
  • Information Clearly Indicated: We may collect personal data which is clearly indicated on our Platform.
  • Automatic Information: We receive and store certain types of information whenever you interact with us. For example, we use "cookies" and we obtain certain types of information when your web browser accesses our Platform. Moreover, we may use Google Analytics or similar services for purposes of web analytics as well as social media plugins. Further information about automatic information can be found under Section 6 ff. below.
  • Email Communications: To help us make emails more useful and interesting, we often receive a confirmation when you open emails from us if your computer supports such capabilities. We may also compare our customer list to lists received from other companies in an effort to avoid sending unnecessary messages to our customers.
  • Information from Other Sources: We might receive information about you from other sources and add it to our account information if any.
Further types of personal data processed by us are set out in other Sections of this Data Protection Statement.

How we process your Data
We may process personal data collected according to this Data Protection Statement as follows:
  • in order to create and manage user accounts;
  • in order to improve our services;
  • for marketing purposes, i.e. particularly in order to understand better the needs of the users;
  • in order to confirm addresses that you provide on the Platform, and that may be shared with an address verification vendor for accuracy, and which the vendor may keep on file;
  • in order to update your address information maintained in your online account;
  • in order to perform the services on our Platform and the obligations to be performed by us according to our agreements with you;
  • in order to comply with administrative, tax, investigative, or other audit requirements or any other legal or regulatory disclosure requirements;
  • in order to resolve disputes, collect fees and troubleshoot problems;
  • If you have applied for employment with VirtaMed, the personal data submitted with your job application will be used for recruitment and other internal human resources purposes;
  • for other purposes which are clearly indicated on our Platform.
Further purposes of data processing are set out in other Sections of this Data Protection Statement.

Under no circumstances we will sell or market your personal data to third parties unless otherwise provided in this Privacy Statement.

Processing of (personal) data by the operator of the recruitment website

General information

This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (https://www.personio.com/legal-notice/). Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio. In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.

The controller

The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact: privacy@personio.com

Access logs (“server logs”)

Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web. These access logs are stored for a period of up to 7 days. There is no right to object to this.

Error logs

So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected. These error logs are stored for a period of up to 7 days. There is no right to object to this.

Use of cookies

So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”). On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR). Period of storage: up to 1 month or until the end of the browser session Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.

Rights of data subjects

If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR. To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).

Concluding provisions

Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.